ࡱ> DFCQ@ )bjbj͘ +D! 8 L  @ @ "b b b = = =       $Rl-= = -b b Bb b  b 4 ̋ X0R!LRRd= k= = = --D m SMRC Board of Directors Meeting April 22, 2006 10:00 a.m. 44 West Lupine The President called the meeting to order at 10:00 a.m. In attendance were Paul Tillman, Ronnie Davis, Joan Bassen, Steve Smith, Jamie Forsythe, Al Muzzy and Betty Johnson. Dave DeVoe was unable to attend. Also present were Jerry Johnson, Fred Noyes, Jim Harbour and Chad Patterson of Cascade Concrete Products. REPORTS Secretary-Betty Johnson The minutes of the March 13, 2006 meeting were approved with the following corrections: re: the Treasurers Report, the Total balance should be $71,812.48 not $72,812.48; complaints re: Award of Bathhouse Bid should be presented to the President or a Director not a Board Member; re: 911 Addresses they (refers to the property owner) start to develop Treasurer-Jamie Forsythe Savings Account $ 98,600.36 Checking Account 12,311.20 Petty Cash 100.00 TOTAL $111,011.56 Architectural Committee-Joan Bassen Chair Joan Bassen met with Committee member Kristie Edwards on April 3, 2006 to review the first application for the year. The owners of Lot 31, Division 4 (Rodeo Trails) submitted blueprints for a single story dwelling with a double car garage. After an additional review with Committee member Jim Harbour on April 10, 2006, the application was signed. (The completed/signed application and Chair Bassens report are on file with the Secretary and may be reviewed upon request). Road Committee-Jerry Johnson The winter damage repair of the roads began the week of April 10, 2006. Co-Chair Johnson gave an extensive report on the work done and/or completed as of todays meeting (this report is on file with the Secretary and may be reviewed upon request). He said there is a need for several culverts but not all need to be done this year; the Committee will prioritize. The cost, including installation, is approximately $900/culvert. To date the Committee has spent approximately $3500 on road maintenance; completion of the grading, etc. could cost an additional $2000. To be decided is the issue of Lignin application. In 2005, approximately $20,000 was spent on Lignin. Chad Patterson of Cascade Concrete Products was invited to the Board Meeting for the purpose of discussing Lignin application. Chad said that diluting Lignin with water decreases its effectiveness. Consequently, applying Lignin before the rainy season is not cost effective. We may be looking at June or later before Lignin application should be done. Chad said his Lignin costs are up this year. He was hesitant to give a dollar amount but estimated we could be looking at $15,000 when all is completed. The Road Committee estimates 4.1 miles for the Twin Lakes area and 1 mile for Rodeo Trails. Chads recommendation is to do ALL the roads as opposed to skipping those that appear to have residual Lignin on them. He said repeated applications of Lignin increase its effectiveness. Further discussion ensued upon Chads departure. The consensus was that our road repair and maintenance are the first priority before spending money on Lignin. Ronnie Davis moved that road repairs, to include ditching, culverts and upgrades be completed before any money is spent on Lignin application; Steve Smith 2nd; motion carried. The following suggestions were presented to Road Committee Co-Chair Johnson: Fred Noyes said getting rid of native rock in the roads should be a priority and also the roads need to be crowned. Jim Harbour pointed out a right-of-way designation off Pinto is not a designated road. (traveling East between Paint and Palomino, 2nd left) The Committee was asked to look at the Bathhouse parking lot drainage. Other Road Committee business: Paul Tillman reported on a road issue Evelyn VanderPool had; it was resolved. Paul also reported on a speeding car/turkey incident which resulted in a parent receiving a letter. Bathhouse Construction/Remodel Committee-Dave DeVoe In Dave DeVoes absence President Tillman reported that two independent inspections had been completed on the bathhouse. Both Inspectors agreed the roof and timbers are okay but nothing else passes; the insides need to be gutted. Also, the building is not ADA compliant. The recommendation is to proceed with contracting an Architect to determine options and costs. The plan would be to close the bathhouse after Labor Day. Steve Smith moved and Al Muzzy 2nd that we authorize the Bathhouse Committee to hire an Architect and get estimates on costs; motion carried. OLD BUSINESS Lawn Mowing-Steve Smith Steve said weve had no offers to mow the park. Licensing and Bonding is a barrier for most valley folks. Paul asked Steve to check with Blackbirds to see who does their lawn maintenance. Pool Refurbishment-Steve Smith Steve said Dan Pickart will inspect the pool but no date has been confirmed as yet. Also, we need an ADA railing. Website/e-mail update-Paul Tillman Paul reported that the e-mail on our website is up and running. The accounts will be assigned to President, Secretary, Treasurer, Director I (Ronnie Davis) and Director II (Steve Smith). Paul said hed get more current info and go through the log-on process with each user. Water System/Solar Panels-Steve Smith Steve reported well need repair work before reinstalling the solar panels. The Board agreed that in the future we will take the panels down before winter contrary to the suppliers advice. Jamie announced that OCEC gives a $500 rebate through their energy conservation program which we may wish to investigate. Annual Audit-Paul Tillman Paul reported no response to date from the accountant he contacted. However, tax season has just been completed so he will give it another couple weeks and then contact him again. NEW BUSINESS Community Fire Plan Draft Paul distributed a Wildfire Protection Plan draft from Arnie Arneson who asked that we review this draft, particularly pages 18 through 21. Arnie said some grant money is still available for cleanup and now that we are in this program the grant process becomes easier. He asked for our comments. Fred Noyes interjected that some trees still need to be cut down on Chokecherry (right-of-way). By-laws Enforcement/Inspections Paul reported that the multiple-use issue discussed with our attorney netted the following suggestions: we need to determine how property owners are out of compliance, then meet with her to prioritize; next we compose a letter to be sent to said property owners but also run it by the attorney before mailing. She said we must enforce evenly and also be prepared for litigation. Paul poled the Board for their opinions and support of this plan. The consensus was that we should move forward with the process. Quaking Aspen/Twin Lakes Drive Name Change The request for road signs from the County Road to our South entrance precipitated the question of whose road it was from the County Road to the South entrance. Paul reported that the road from the County Road to our South entrance is OUR road. The County suggested Twin Lakes Drive start at the County Road and Quaking Aspen abut Twin Lakes Drive at the curve in the road by the Edwards property. Paul confirmed that no one on Quaking Aspen received their mail at that address. (A property owner has since telephoned a Board member and confirmed the County has notified the affected property owners of the street/911 address change.) Key Card Replacement/Purchase Ronnie Davis suggested that Key Cards needing replacement (broken for example) be replaced at no charge to the property owner as long as the old card is turned in. Jamie said the new cards now come with numbers on them which will allow easier tracking. Minutes - Joan Bassen questioned the minutes saying report attached when they arent attached. Ronnie Davis and Jamie Forsythe suggested saying the reports are on file with the Secretary and may be reviewed by contacting the Secretary. The next meeting will be Saturday, June 10, 2006 at 44 W Lupine. The meeting adjourned at 12:20 p.m. Respectfully submitted, ______________________________ ______________________________ Betty Johnson, Secretary Paul Tillman, President ********************************************************************************************* The April 22, 2006 minutes were approved with the following clarification requested: complaints re: Award of Bathhouse Bid refers to conditions at the bathhouse. 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