ࡱ> DFCQ@ bjbj͘ +8y8D0$& ``"]]])&+&+&+&+&+&+&'R)l+&D]]DD+&@&hhhD)&hD)&h ht"h#T 'Z1#)&V&0&A#XP*pP* ##P*#|]Chk]]]+&+& $R SMRC Board of Directors Meeting June 10, 2006 10:00 a.m. 44 West Lupine The President called the meeting to order at 10:00 a.m. In attendance were Paul Tillman, Ronnie Davis, Dave DeVoe, Al Muzzy, Steve Smith, Joan Bassen, Jamie Forsythe and Betty Johnson. Also attending were Jan and Pete Schuerhoff and Denny Munsen. REPORTS Secretary-Betty Johnson The April 22 minutes were approved with the following clarification requested: the word complaints re: Award of Bathhouse Bid refers to conditions at the bathhouse. Treasurer Report-Jamie Forsythe Savings Account $ 89,944.46 Checking Account 13,198.59 Petty Cash 90.72 TOTAL $103,233.77 Treasurers report approved as distributed. Architectural Committee-Joan Bassen Approved site-built cabin, Div. 1, Lot 85, to replace Park Model damaged by heavy snow (roof caved in). Also approved pole building (5th wheel cover), Div 2, Lot 6. (Written report on file with Secretary.) Road Committee-Jerry Johnson - President Tillman reported that the roads are done; a final bill has not been received from Lloyd Logging. A discussion of Lignin application, when to apply, costs, etc. followed. Positive comments on the condition of the roads noted. Bathhouse Construction/Remodel Committee-Dave DeVoe Jim Perrow will have drawings in two weeks at an approximate cost of $850. Two options/scenarios are being considered: Open area enclosed. Open area plus bathrooms which are handicap accessible. Points of discussion included: when to shut the park down - after Labor Day or after the pool closes; portables (potties & showers) could be rented but at what cost; hiring a builder; who gets the permits; keeping the entrance to the park plowed (a point was raised that our insurance would be invalid if not plowed-not confirmed) and also the phone at the park is used for emergencies. The Board members unanimously agreed that our plan of action should include the following before winter: Demolish/gut the structure Get walls done Seal building up OLD BUSINESS Lawn Mowing-Paul Tillman No one accepted the contract to mow. The decision was made to do it ourselves on a volunteer basis. The purchase of a new mower from Toms Fix-It was moved and 2nd; motion carried. The price range is $5500+/-. Five property owners have volunteered for Thursdays. With regular maintenance (once a year) the mower will last 10-15 years. Pool Refurbishment-Steve Smith The tiles are back in and the pool is filled. Quaking Aspen/Twin Lakes Drive name change-Paul Tillman - The change has been completed. Water System/Solar Panels-Steve Smith - All panels were saved; however, the panels leak but can be fixed. The panels will come off this winter contrary to what the distributor advised. Annual Audit-Paul Tillman The letter of engagement is on its way. It was suggested that we reconcile the lots and owners with our Accountant. The Auditor hopes to be here in late July and have the audit completed by the Annual Meeting. Denny Munsen asked if there was an audit of the Fire Wise program and was told there is no money left. By-Laws Enforcement-Paul Tillman Paul appointed a committee (Ronnie Davis, Joan Bassen, Jim Harbour and Paul) to inspect all lots and document any/all violations. All owners in violation will be sent a letter noting the noncompliance. The procedure will be: Identify the noncompliance Send a letter Wait for a response Our attorney cautioned uniform application as it relates to violators. Security Issues Security issues were discussed off the record. NEW BUSINESS Bushes around the Pool The motion was made and 2nd to remove the Juniper bushes around the pool; motion carried. Bird droppings in the pool and on the pool deck and rodents in the skimmers are causing a health concern. (Kennys tree will remain.) Denny suggested using streamers but they dont work on ground-nesting birds. Jamie suggested using a pool cover but the issue of liability came up. Paul said wed need to talk to our attorney about it. Annual Meeting The Annual Meeting has been scheduled for Saturday, September 16, 2006 at 10:00 a.m. at Church on the Rise. Joan Bassen will confirm the reservation of the church. Miscellaneous Denny asked about mentioning dogs and deer in a newsletter and also owners not cleaning up after their dogs. He also commented on the noxious weeds at the South End. Paul confirmed he called Coldwell Banker and asked them to remove their directional signs; after no response he took them down and returned them to their office. Paul said the buildings by the well head are dilapidated and need to be consolidated into one proper building. The end of August the Annual Meeting notice and agenda will be sent. Ronnie asked who got the Fire Wise proposal and what were our responsibilities based on what she read. Paul assured it was in rough draft form and that Arnie was looking for input from the Board. This will be discussed at our next meeting. The next meeting will be at 10:00 a.m. on Saturday, July 29, 2006, 44 West Lupine. Meeting adjourned at 12:25 p.m. Respectfully submitted, ______________________________________ ____________________________________ Betty Johnson, Secretary Paul Tillman, President ***************************************************************************************** The June 10, 2006 minutes were approved with one correction: By-laws Enforcement should be Covenants Enforcement. 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