ࡱ> :<9Q@ [bjbj͘ +2A 8 ,4 | \ \ "~ ~ ~ Y Y Y !!!!!!Rl!Y Y !~ ~ 6xxx~ ~ xx xK~ P `0G2 "L0|,FFKFKY rxk \ Y Y Y !!$ b SMRC Board of Directors Meeting August 18, 2007 9:00 a.m. Larkspur Park The President called the meeting to order at 9:20 a.m. In attendance were Paul Tillman, Ronnie Davis, Steve Smith, Rick Avery, Joan Bassen, Al Muzzy, Jamie Forsythe and Betty Johnson. Also attending were Fred Davis and Phyllis Boulton. REPORTS SecretaryBetty Johnson - Ronnie Davis moved the minutes be approved as distributed; Rick Avery 2nd; motion carried. Joan Bassen asked why the minutes were being sent out unsigned. Paul said he didnt have an answer as to why we didnt sign them. Joan said they should be and Paul assured her they would be in the future. Architectural Committee-Joan Bassen No activity to report. Road Committee-Jerry Johnson No activity to report. Property owner Fred Davis said he wanted to commend Jerry for a superb job ----- the roads are in excellent shape. Paul reported the dead-end signs would be completed with the purchase of materials and volunteer help. As for the evacuation signs, since the Evacuation Plan has not been approved yet, that project is on hold. Joan Bassen suggested that the rocks fronting the Aldrichs home on Twin Lake Drive appear to be on the road right-of-way and in the path of the snowplow. Paul assured it would be looked into. Treasurer-Jamie Forsythe June 2007 July 2007 Savings $62,628.54 Savings $32,654.12 Checking 7,880.60 Checking 52.84 TOTAL $70,509.14 TOTAL $32,706.96 Rick Avery moved the two reports be approved as submitted subject to changes or corrections; Steve Smith 2nd; motion carried. The 2008 Proposed Budget was discussed in detail with the following changes suggested: propane - decreased to $3500 burn pile - increased to $525 road maintenance must be flexible/adaptable Construction Committee-Rick Avery Rick reported that all the fencing materials for the dumpster were here; however, he has no crew available for the job. Volunteers should contact Paul. OLD BUSINESS Dumpster Remodel previously discussed. Bathhouse Rick Avery said he had plans ready to let out to bid. Paul reported that the bank needs to see an assessment for the full amount per each lot owner. The amount of the loan applied for is $150,000 but we are not currently approved. Paul asked Rick Avery if we can demolish and clean up the old bathhouse before the snow flies and Rick said yes but wed need a work party. The estimate covers: building, septic, and pump house. However, the septic and water system upgrades would be separate bids. Joan suggested leaving the facility open until after the annual meeting; Paul said that was the plan. Paul again confirmed with Rick Avery that once demolition takes place, the building site could be buttoned up within 30 days, i.e., pad poured; building framed; weathered in; Rick agreed. If thats the case, Paul said a demolition crew would be needed (pending the loan approval) on the 17th & 18th of September. Rick Avery said he needed to work on the plans and write a spec sheet. Joan asked if were talking new building, new septic and new pump house by spring and Paul said yes. Rick Avery volunteered its better to do the remodel in the fall. It was also noted that there would be a separate account for the money for the Park Facilities remodel project. Taie Well Issue - Paul reported that the issue of who is the owner of the well is not resolved. Our attorney suggested we could say it was ours but who knows how it would be ruled on by the courts. The dilemma facing us Paul said is that nothing has been done to previous property owners. The attorney recommends going with an easement and hold-harmless agreement. Steve Smith moved we grant an easement for the well and adopt Resolution 2007-1; Rick Avery 2nd; motion carried with Ronnie Davis opposed. Swank Well Issue - Joan said the Swanks asked about the well above the dump but Paul said that it would be filled up. NEW BUSINESS 2008 Budget See Treasurers Report for details. Rick Avery moved to approve the 2008 Proposed Budget as presented but with the agreed-upon changes; Ronnie Davis 2nd; motion carried. Annual Meeting Agenda The agenda was discussed briefly with a suggestion or two: the order of items to come before the property owners and renaming the bathhouse construction to more fully encompass the work that will be done. Fred Davis Fred asked about green belts being common areas and/or tracts but not building sites. Paul said that was correct. Fred currently has prospective buyers using an easement on his property to get to land beyond on which they can build. He questions whether they can build on this land but his main concern is that realtors and their clients are not using the easement but, in fact, trespassing on his property to get to the land they are looking at. Paul suggested Fred seek the advice of an attorney which he said he has done but he wondered if the board could do anything. Paul said no. Joan Bassen Joan conveyed a complaint about the mens bathroom: mens toilet stained/unclean; mens shower stained/unclean; bugs all over. Paul asked the board to come with him and inspect the mens room. Upon their return, Paul informed Joan the stains were from the water and because the surface is so old on the shower and toilet bowl it is not possible to get those stains out. As for the bugs, the lights get left on at night and the doors are often left open by users. Paul also reiterated that complaints should be made to the board rather than individuals. Rick Avery motioned to adjourn; Al Muzzy 2nd; motion carried; adjourned at 11:20 a.m. Respectfully submitted, ___________________________________ __________________________________ Betty L Johnson, Secretary Paul J Tillman, President ************************************************************************* At the November 24, 2007 Board Meeting, the August 18, 2007 minutes were approved as distributed. 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